This article is a part of Astral Web’s Comprehensive Guide to JIRA!
Previously: Introduction to Atlassian JIRA: A Great Platform for Project and Issue Tracking Part 2
Overview
Previously, we introduced the basics of JIRA and described how Astral Web chose JIRA Cloud for its ease of use and advanced features for software development teams.
If you’re not a team of engineers or just need a tool to improve general task management, you may like some of the tools we introduce in this article. We only introduce web-based tools so you can easily start testing without having to invest in self-hosting or learn how to set up from scratch. If you are good at setting things up yourself and are able to self house, open source and local software are other great options that you can search for.
We also group the tools into two categories:
- General Task Management
- Project Management
We hope this list will help you make the best decision on what planning and management tools to use.
At Astral Web, we haven’t test all paid features, however some such as Asana, Todoist, and some open source tools, we still use them for some of our sub-teams and projects. If you can work small, you’ll see that most of the tools we share are free as long as you’re are under the user quota.
General Task Management Web Tools
Asana
Website: https://asana.com/
Asana is a general project management tool to organize projects with multiple members so you can quickly and easily share tasks to reach goals. Used by companies such as Deloitte, NASA, New York Times, and more.
(Source: asana.com)
Pricing
Free for Starters
- Unlimited tasks, projects, and conversations
- Up to 15 team members
- Basic dashboards
- Basic search
Premium: $9.99 USD Per User/Month
- Timeline – New!
- No team member limit
- Unlimited dashboards
- Advanced search & reporting
- Custom fields
- Task dependencies
- Comment-only projects
- Private teams and projects
- Start dates
- Admin controls
- Customer success webinars
- Priority support
- Google SSO
Todoist
Website: https://todoist.com
Todoist is a general task management tool with great mobile app support.
(Source: todoist.com)
Pricing
Free for up to 5 users per project
- Access on 10+ platforms
- Recurring due dates
- SSL secured connection
- Sub-tasks & sub-projects
- Task priorities (4 levels)
Premium: $3 USD Per User/Month or $29 USD Per User/Year
- Automatic Reminders
- Custom Templates
- Cloud Data Backup
- Custom Labels
- Task Views
- Custom Themes
- Review Completed Tasks
- Account Activity Overview
- Visualized Weekly and Monthly Reports
Microsoft To-Do
Website: https://todo.microsoft.com/
To-Do is made by the creators of Wunderlist after acquired by Microsoft and is part of the Office 365 family.
(Source: todo.microsoft.com)
Pricing
Free if you have a Microsoft Office 365 Account
Wunderlist
Website: https://www.wunderlist.com
General task list with great focus on mobile apps to get things done. Acquired by Microsoft in 2016.
(Source: wunderlist.com)
Pricing
Free with great features but may be discontinued and be replaced by To-Do, which will have direct integration with Office 365.
Project Management Web Tools
Blossom
Website: https://www.blossom.co
Blossom is a project manage tool focused on employees that work from different cities and time zones. Used by companies such as Facebook, Apple, Spotify, and more.
(Source: blossom.co)
Pricing
Starters up to 5 Users: $22 USD/Month (cheaper if billed annually)
- Unlimited Products
- Unlimited File Uploads
Premium: Packages start from $70 USD/Month
- Up to 15 Users
Crocagile
Website: https://www.crocagile.com
Crocagile is a tool for agile teams with various customization options.
(Source: crocagile.com)
Pricing
Small Teams up to 5 users: $2.50 USD Per User/Month
- Custom Workflows
- Kanban Boards
- Story Boards
- Custom Fields
- File Sharing
- Personal Dashboard
- Files & Docs
- Wallposts & Chat
- Reports
Premium: Packages start from $3.50 USD Per User/Month
- Up to 15 users
- 10.0 GB Storage
- Unlimited workspaces
- And more with better packages
Mingle
Website: https://www.thoughtworks.com/mingle/
Mingle is a program management tool for teams with workflows and content building. Used by companies such as Cisco, Siemens, Hertz, and more.
(Source: thoughtworks.com/mingle)
Pricing
Free for starters up to 5 users
- Planning Templates
- Workflows
- Chats
- GitHub Integration
- Single Sign on
Premium: $35 USD Per User/Month (first 5 free)
- Program Management
- Backlog
- Smart Alerts
- Portfolio Management
- Dependencies
Pivotal Tracker
Website: https://www.pivotaltracker.com
Pivotal Tracker is a project management tool focused on story based task creations. Used by companies such as BBC, Groupon, IGN, and more.
(Source: pivotaltracker.com)
Pricing
Free for up to 3 Users
- 3 collaborators
- 2GB storage
- 2 projects
Premium: Packages start from $12.50 USD Per User/Month (when paid annually)
- 5 collaborators
- 5 private projects
- 5GB storage
Smartsheet
Website: https://www.smartsheet.com
Smartsheet is a tool to plan, track, automate, and report your projects with collaboration features. Used by companies such as Netflix, Hilton Hotels, HP, and more.
(Source: smartsheet.com)
Pricing
Individual: $14 USD Per User/Month
- Up to 10 Users
- Reports View/Edit Only
- Dashboards View Only
Business: $25 USD Per User/Month
- Up to 100 Users
- Unlimited Reports
- Automated Actions
- Activity Logs
- Single Sign on
- Custom Color and Logos
Targetprocess
Website: https://www.targetprocess.com
Targetpractice is a visual project planning tool with support for Kanban, Scrum, and SAFe methods. Used by companies such as Infineon, Vaio, Vodafone, and more.
(Source: targetprocess.com)
Pricing
Free for basic teams
- 1000 entities
- Basic support
- Hosted in the cloud
Premium: Packages start from $20 USD Per User/Month
- Unlimited entities
- Standard support
- Hosted in the cloud
- Single sign-on
Teamwork.com
Website: http://teamwork.com
Project planning and management tool that is produced in parallel with their customer support and chat tools. Similar to the scope of JIRA and its other tools. Used by companies such as Paypal, Disney, Forbes, and more.
(Source: teamwork.com)
Pricing
Free for starters
- 100MB file space
- Up to 5 users
- 2 active projects
- Limited task boards
- Basic project management
- Subtasks
- Color themes
Premium: Packages start from $9 USD Per User/Month (Annual billing is 20% more cheaper)
- 100GB file space
- Up to 50 users
- 5 User Minimum
- 300 projects
- Task boards
- Instant file editing
- Webhooks
- Google Drive, Box.com, OneDrive Personal & Dropbox integrations
Trello
Website: https://trello.com/
Trello is a collaboration tool developed by Atlassian that has boards, lists, and cards to organize and prioritize projects. Used by companies such as Redhat, Fender, Adobe, Google, and more.
(Source: trello.com)
Pricing
Free for basic service
- Unlimited boards, lists, cards, members, checklists, and attachments.
- Attach files up to 10MB
Premium: Packages start from $9.99 USD Per User/Month
- Unlimited Power-Ups
- User Access
- Restricted Memberships
- Customize board designs
- Priority email support
- And more for better packages
Workzone
Website: https://www.workzone.com
Workzone is a project management tool and service focused on supporting their customers to improve project management. Used by companies such as Sephora, Verizon, Well Fargos, DKNY, and more.
(Source: workzone.com)
Pricing
Pricing is by request and categories by Team, Professional, and Enterprise.
Wrike
Website: https://www.wrike.com/
Wrike is a project planning and collaboration tool made for various types of teams. Used by companies such as Airbnb, Verizon, SurveyMonkey, and more.
(Source: wrike.com)
Pricing
Free for up to 5 users
- Simple shared task lists
Premium: Packages start from $9.80 USD Per User/Month
- Task & Subtask Management
- Gantt Chart
- Advanced Integrations (MS Project, Excel, RSS)
- Shareable dashboards
- Unlimited collaborators
- From 5 GB of storage space
- From 15 GB of video uploads per month
- More features in better packages
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